It’s the age-old investment conundrum; you recognize that your business could be more productive and operate with better profitability, but there’s a whole host of possible solutions with varying results and costs. You need to find a system that will work for your business and offer some return on your investment. Meanwhile, the idea that you are draining resources and the inability to expand your business is clouding your judgment. Defining what your business requires to operate successfully and profitably can help identify and create the best complete business systems.
Why Choose Complete Business Systems?
If your business has recently experienced growth or you are in the process of a controlled expansion program, you will probably find that the existing system is stalling your ability to operate effectively. While smaller businesses can benefit from multiple software products and transfer information between colleagues, larger businesses are restricted by multiple operating licenses, and information transferal between departments can prove laborious.
An all-in-one system drastically reduces the processing time, enabling all information to be available in multiple applications, interfaces, and devices. This creates a huge reduction in entry times, eliminates the chance of human error and radically increases efficiency.
What Are Your System Requirements?
It is important to consider your system requirements carefully. Technology advances quickly, so choosing a business system which can easily process your current demands is essential. The jump in usage between gigabyte and terabyte happened quickly, so it’s crucial not to limit your system requirements by what you deem to be sufficient today. Budget, however, is a key component, so make a checklist of functionality requirements before you begin to look at available products. A priority for creating an efficient business system should follow these points:
- Processes- Streamline your manual processes before changing technical systems
- Systems- Well executed systems create predictable customer and employee experiences and enhance operational efficiency
- Roles- This point is crucial to defining the necessary roles to achieve your company’s objectives
- Skills- Clearly defined roles will allow you to match the necessary skills to each role
- Structure- The structure will dictate the processes involved. The key to an effective organizational structure is to design it before you need it and then grow into it.
The employees who do the work on a daily basis have the best knowledge of what’s needed to work more efficiently. Challenge the employees to research different available systems. Giving their opinions on business system characteristics and recommendations will highlight the functions that your business requires for a complete all-in-one system. It’s a positive exercise for employees, who will then feel invested in the company and part of the evolution process. It will also identify, at a grass-roots level, the characteristics which will improve employee productivity and help increase profitability. Once you have gained employee feedback and recommendations, you will be ready to short-list and budget for your new business system.
The decisive action of committing to a complete business system will lead to the planning of how it should be implemented. For efficient adaptation to your system, you will need to plan and allocate tasks to different sectors of the workforce. The transfer of data, updating of line processes and input cycle plans will all simplify the transition.
Choosing to replace your existing business system can be a daunting task. With so many options to choose from, it is important to understand your requirements and define the key processes that could be refined and developed more efficiently.
Today’s all in one systems offer the opportunity to decrease costs while producing more. Finding the right systems that meet all of your requirements can be a difficult task. I can help you narrow down the list to start moving in the right direction and make your company as competitive as it can be. Just give me a call to get started!