Creating a Seamless System to Delegate Tasks

Creating a Seamless System to Delegate Tasks

Delegate to the Right People – Hire the Right People

Have you suddenly found that you’re holding yourself and the success of your business back because you’re burning away time working on tasks, instead of delegating tasks? If you’re not delegating, automating or systemizing your business, it will own you instead of the other way around.

It’s important for any business owner to learn to put aside their pride and enlist the help of other talented individuals.  Show respect for the skills that they bring to the table. Hiring the right people, and delegating to the right people, is a learned process.

Delegate Tasks Based on Strengths

Get absolutely clear on your strengths as well as the strengths of everyone on your team. Strengths are substantiated by what an individual can do easily and well, and as a result, loves to do. Once you define each person’s strengths, keeping in mind that other strengths will become apparent over time, assign tasks that complement the skill sets of the employee you’re considering. Once you get this down, you’ll be amazed by the amount of work that will get done.

Start with Smaller Tasks

In the beginning, letting go can feel a little overwhelming because your business is your baby. Now that it’s grown to the point to take things to the next level, letting go of responsibilities can be scary. Even so, avoid the temptation to micro-manage. Initially, delegate tasks that are smaller. This can help you loosen the reigns and help prevent employees from being stressed out due to  overload and learning curves. As employees demonstrate the ability to perform the tasks you’ve delegated efficiently, you can start turning over more challenging projects.

Verify but Don’t Micromanage

Delegating begins and ends with trust. Give the people that you’ve delegated to the chance to do the task their way. Obviously, the work has to be done well. However, your way isn’t necessarily the right way or even the best way. Sure, you need to verify that the job is done right, but it’s important to encourage the employee to use their own processes and methods.

Provide Clear Outcomes

Clearly communicate the desired results and outcomes of the tasks you’re delegating. It’s also important to identify the lines of accountability, responsibility and authority.

Provide Feedback

When you delegate tasks, always keep the lines of communication open and provide coaching and positive reinforcement and feedback when necessary. During the performance evaluation process, talk about the things they do well, where improvements can be made, and how you or their manager can do a better job of supporting their success.

Systematize the Process

Effectively delegating is much more cumbersome if you don’t systematize the process. The fact is, all successful companies are based on systems. Even if you’re in the beginning stages of your business, start documenting and systemizing the processes, including delegation. Set clear standards, goals, and deadlines for all delegated tasks. Systematizing can take time and effort to setup, but in the long run, it will pay off.

We can help you systematize delegation. Click here to get started.

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